The Library: using Items and Collections

Cirrus Assessment Support Team -

The Library: using Items and Collections

In this article:

Library: your collection overview.

The Library is the home for all your question items. You can organise your question items into Collections (aka ItemBanks). For example, you may create collections by subject area.

Depending on what content you have created and what has been shared with you, you may see some existing collections when you first open the Library page and arrive at the Collection overview page:

In the collection overview page you can:

  1. Filter your collections 
    Tip: you can 'star' collections you’re working on as your favourite for easy access - as I've done in the screenshot above.
  2. Take actions the collection you check using the checkboxes, such as: Add, Delete, Archive and Unarchive.
  3. See important basic information on the collections available to you, such ast Title, Last Modified date, number of questions in each collectio. But also the ‘Available to’ column which shows if you have created that collection or whether it has been shared with you.
  4. The Status of the collection: 
    • Active means the items can be selected when creating assessments.
    • Archived means that the question of that collection will not show up to be selected when creating an assessment.

To open an existing collection, simply click on the title (blue link) of the collection that you wish to open from the list of those available. This will open a list of all existing items within this collection.

Creating Collections

To create your own collection go to the Library and click the ‘+Add’ button. A pop-up box will open, allowing you to enter a name for your collection, the associated learning objective and taxonomy repositories:

2017-08-04_1056-Library-Add-Collection.png

  1. Enter a Title or name of your Collections of questions
  2. Select a Learning Objective repository to associate with this collection. By doing this, you make sure you don`t see learning objectives that don`t apply to your subject. Read ‘Using learning objectives in your e-assessments' or the page on 'how to create/add/change Learning Objectives in Cirrus ’ for more information.
  3. Select a Taxonomy category to associate with this collection. By doing this, you make sure you don`t see taxonomies that don't apply to the subject of your collection.

Tip: Renaming your collection and changing the item prefix used in your collection

You can later on change the title of you collection - simply go into your collection, click the [...] button and click on  'Collection Settings' button:

2018-07-09_1028-Library-Collections-settings.png

Here you can also change the ItemID prefix set for you collection - also see our article 'The Cirrus ItemID, a unique and user friendly ID for each question':

2018-07-09_1028-Library-Collections-settings-window.png

Item management in Collections

When you open a collection you will see all Items within that collection that you are entitled to see based on your Collection Role. At this level you can perform certain actions like adding and opening a question:

2018-02-16_1121-Library-collection-overview-page.png

On the item overview page of a collection you can:

  1. See and sort basic item information such as Title, Item ID, Modified data, Question Type, Connected Learning Objectives (if any), Score per Item and Workflow Status. 
  2. The magnifying glass icon offers direct access to the Item Preview
  3. Item actions available:
    1. Use the ‘Add’ button or the small arrow next to the ‘Add’ button to select which question type you want to add
        2018-02-16_1134-collection-add-dropdown-example.png
    2. Delete - this will move the individual Item to the collection's Trashcan.
    3. Label - after checking the boxes in front of questions in your list you can use the Label-button to open a dropdown with (item) labels made available via Admin > Labels.
    4. Action - after checking the box in front of one or more questions you will be able to select one of the following actions to be performed on your selected Items:
       
      • Import / Export
      • Create copy
      • Change Status - you can set multiple questions to "Live" for example
      • Change Item Purpose - you can set multiple questions to "Summative" for example

      2018-02-01_1624-Library-Action-button-example.png

    5. In the top right you can find the Share button - which enable you to manage sharing the collection with other users or provides an overview of who has access to the collection.
      The [...] button gives access to the Collections Settings. Please note: these buttons only show if you have the appropriate permissions as set in your collection Role for this particular collection.
    6. Filtering - you can filter using the filter column - this can be hidden using the burger-button at the bottom left of the page.

Working with the different item types: next steps

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