Marking > Results: collecting and publishing results of your candidates

Cirrus Assessment Support Team -

Marking > Results: collecting and publishing / processing results of your candidates

Once markers have scored all handed in assessments and submitted the scores, it is time to think about:

Publishing the results of your assessments / candidates

Once your team of assessors and moderators has submitted their scores of the candidates answers, the results are known internally so to speak. The next step is publication of the results on the Marking > 'Results'-tab:

2019-09-23_1537-Marking-Results-tab.png

On the Marking: Results tab:

  • On the Results-tab in Marking you can select the results you want view or publish.
  • (Advanced) Search and hierarchies of schedules help you narrow down the list of results.
  • Show - All, Show - you can publish and Show - you cannot publish help you focus on those results that you have the right to publish.

     

Publishing candidate results from Marking

  1. use the check-boxes next to candidates to select them for publication
  2. Use the search-box to narrow down groups of candidates by looking up a schedule title for example or click on the 'filter-icon' to open op advanced search options to search by date or hierarchy.
  3. Click the 'Publish results'-button to publish selected results. This will open a screen offering available options upon publication:

    2019-09-23_1537-Marking-Results-publish-text.png

    Are you ready to publish the results?
    Release results to candidates: After you have published the results, they will either automatically be available for the candidates on their dashboard, or needs to be manually released to the dashboards. This depends on the assessment options. / I read this information in the 'are you ready to publish the results' box

    [Optional - do not use if you work for a larger organisation] Tick the checkbox 'Inform candidates by e-mail' if you want to inform the candidates via email that their results are available on their candidate dashboard.
    Click 'Publish'-button.

Important notes on publishing results:

  • Publishing results means they will move from 'Marking: Results' to 'Marking: Audit' tab.
  • Published (and submitted) results show up in Reports > Candidate Results > Candidates.
  • Published results also show up in Reports > Candidate Results > Schedules but only once all results for the schedules participants (candidates) have been published.
  • Published results will show on the candidate dashboard if this has been setup.
  • Published results can be scheduled for a Candidate Review session.
  • The assessment author (or the scheduler if permitted by your author) sets in what way results are released to candidates:

    • Manual publication of results - when whoever is setup for this decides to publish
    • Automatic publication of results of fully auto-scored exams: after every attempt or after the last attempt
  • When a candidate has not participated in an assessment, there will be no mail notification sent with his grade as this is not available in Cirrus.
  • When all results have been published for a schedule, i.e. for each candidate that took the assessment, the schedule will show up on the ‘Audit-tab’ .(formerly known as the 'Completed'-tab) under Marking. 

Setting up who can publish results

  1. The 'Results-tab' has permission-based access: admins can define who can see which results via a user's profile:
    • Via the users profile under Admin > User > Hierarchy > View reports is checked for the hierarchy associated with the schedule
    • If you are assigned as marker/moderator to a schedule you will see the results for that schedule.
  2. The coordinator determines who can publish results per schedule. Even people that are not involved in marking/assessing/moderation (like himself) can be the publisher of the results if they have been granted access by an admin (see first point):

Screenshot of assigning publishing of a schedule:

2018-08-15_1053-Marking-setup-publisher.png

  1. Add assessors button to add assessors, moderators and publishers
  2. Use the 'Other' option and the check-box 'Publish Results' to enable people that are not involved in assessing/moderation to be the publisher of the results.
  3. The 'Publish Results' check-box can give any author or moderator the power to publish the results.

 

Marking: exporting results / scores

Cirrus offers multiple options when exporting assessment results under Marking when you click on the Export to Excel button:

2017-05-18_2124-Reports-export-options.png

A further description of the different formats you can export to can be found in our article 'Reports: exporting to Excel options'

What are the effects of publishing results & where can results be seen or downloaded?

The effects of publishing

There are several places where result can be seen and/or downloaded depending on where you are in the marking workflow. 

Results under Marking and Reports in Cirrus

 

Candidate Dashboard: for published results and candidate review sessions

 

Where can I or my candidates see the results

 Remember the different tabs / stages in Marking? 

  • Coordinator - lists scheduled assessments that need markers appointed
  • Assess - lists scheduled assessments where a marker selects what to score
  • Results - lists all work that was scored and submitted by the markers but which has not yet been published.
  • Rescoring - tab which only a few see. Gives the power to override scoring.
  • Candidate review - special tab (usually not for all markers) where you can schedule a online 'Review session' for the candidate to see his/her answers and scoring.
  • Audit - assessments who's schedule has ended and which have been marked, submitted and published end up here. Formerly known as the 'Completed'-tab.
  1. Where we talk about Markers usually also Moderators could be involved.
  2. Markers please note: candidates can be added to an ongoing schedule. Hints on the screen will alert you to the number of candidates you still need to mark.

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